Project Title

Adaptation and Refurbishment Works to two Children and Family Centres at Cotmandene CFC and Blenheim CFC


Site Address

Cotmandene Children & Family Centre – 103 & 105-107 Cotmandene Crescent, Orpington BR5 2RB

Blenheim Children & Family Centre – Blenheim Road, Orpington, BR6 9BH


Education, Children & Families Services

Civic Centre

Stockwell Close

Bromley BR1 3UH


Instructions to Contractors

Our enquiry to you is formed of all documents referenced and titled below.  Please review all documents to ensure that you are aware of all works relative to our enquiry to you.  No variation will be considered for want of information that is already currently available or that which can be requested during the tender period.

M&E Contractors:  Notice

Some tender documents contain a specific M&E schedule of works.  Additional M&E works not contained within the M&E schedule of works may also be referred to within the architectural specifications.  Please review all documents to ensure total package inclusion.  No claim for variation during the construction period will be accepted for lack of review of the total trade liability.

Returning your price/quotation/tender

Please price the tender document provided only and submit with your cover letter.  DO NOT reformat the tender documents.

Return your document to on or before the date given in our enquiry to you.

Fixed price labour only contracts (contract secured opportunities)

If you are looking for fixed price building, refurbishment, plumbing trade packages then you must review the document as provided below.  The prices indicated are the rates that we want to place this subcontract element on a fixed price agreement to self employed subcontractors.  You may offer an alternative price for consideration.  All packages are lump sum based upon numbered documents inclusive of overheads, profit, your supervisory costs and subject to deductions as set out within the simplified summary provided below.  Please review the main tender document within the contents below including drawings and contract obligations.  The fixed price offer agreement that we may enter into with you or your company is not transferable and is the property of Gowlain Building Group Contractors Ltd.  The agreement is copyright Gowlain Building Group 2014.

      Content headings as follows

  • Pre-construction (health and safety plans, risk assessments, etc)
  • Preliminaries ( contract terms, warranties, contract duration)
  • Material and workmanship (architects/designers specifications)
  • Updates during tender period (review prior to submission)
  • Schedules of Building work (Bill of Quantities, schedules and specifications)
  • M&E specifications. (Contractor to review all documents to identify independent M&E items)
  • Structural engineer specifications
  • Architectural drawings
  • M&E Drawings
  • Structural engineer drawings
  • Videos and Photo’s of site environment (pre tender)
  • Fixed price offer document summary of Labour only fixed price contract
  • Fixed Price offer documents (For review by Self employed subcontractors labour only)








Operation and Maintenance Manuals, Guarantees’, Certificates of completion.

Where your company is required to provide one or more of the above. (This list is not exhaustive).  For the purpose all contracts throughout the UK these elements are classified as being part of the contract works and therefore must be provided by the Contractor in order to fulfil the contractor’s obligation under the contract.  Contract Administrators are entitled and do withhold final account payments and release of retention until such time as this information is provided.   Our enquiries to you therefore are prescribed as follows.  Your company cannot withhold such information as described above pending release of retention, interim or penultimate certificate.  Throughout the construction phase valuation process therefore a sum of £500.00 shall automatically be withheld from your valuations until such time as your company releases the above described information for projects up to £25,000.00 in value.  For projects above £25,000.00 the sum shall be £1000.00 until such time as the information is provided and accepted by the Contract Administrator on behalf of the employer.


Architectural Drawings

tm01-COT-BPC-01-00-DR-A-31 51 (P03) – Internal Doors Schedule _ Elevations tm01-COT-BPC-01-00-DR-A-31 52 (P02) – External Door Schedule _ Elevations
tm01-COT-BPC-01-00-DR-A-70 04 (P03) – FF_E – Cleaners Cupboard tm01-COT-BPC-01-00-DR-A-32 02 (P01) – Internal Screens Schedule _ Elevations
tm01-COT-BPC-01-00-DR-A-70 05 (P02) – FF_E – Reception Desk Details tm01-COT-BPC-01-00-DR-A-35 00 (P03) – Reflected Ceiling Plan – Ground Floor Existing
tm01-COT-BPC-01-00-DR-A-74 01 (P03) – Accessible WC Plan _ Elevations tm01-COT-BPC-01-00-DR-A-35 01 (P03) – Reflected Ceiling Plan – Ground Floor Proposed
tm01-COT-BPC-01-00-DR-A-03 01 (P03) – GA Plan – Ground Floor – Existing tm01-COT-BPC-01-00-DR-A-40 01 (P03) – Finishes Plan – Ground Floor
tm01-COT-BPC-01-00-DR-A-03 02 (P03) – GA Plan – Ground Floor – Demolition tm01-COT-BPC-01-00-DR-A-70 01 (P03) – FF_E Plan – Ground Floor
tm01-COT-BPC-01-00-DR-A-03 03 (P05) – GA Plan – Ground Floor – Proposed tm01-COT-BPC-01-00-DR-A-70 02 (P04) – FF_E – Training Kitchen
tm01-COT-BPC-01-00-DR-A-05 001 (P01) – GA Section 1-1 tm01-COT-BPC-01-00-DR-A-70 03 (P04) – FF_E – Staff Kitchen
tm01-COT-BPC-01-00-DR-A-06 01 (P02) – Fire Strategy Plan – Ground Floor tm01-COT-BPC-01-00-DR-A-10 01 (P01) – Accessibility Strategy – Ground Floor Plan
tm01-COT-BPC-01-00-DR-A-22 01 (P03) – Internal Wall Partition Details tm01-COT-BPC-01-00-DR-A-31 01 (P02) – Folding Partition Details
tm01-COT-BPC-01-01-DR-A-27 01 (P01) – Roof Plan – Proposed tm01-COT-BPC-01-GF-DR-A-74 02 (P03) – Typical Superloo Plan _ Elevations
tm01-COT-BPC-01-XX-DR-A-04 01 (P04) – Existing Elevations – Front _ Rear tm01-COT-BPC-01-XX-DR-A-04 02 (P05) – Proposed Elevations – Front _ Rear
tm01-COT-BPC-01-ZZ-SC-A-32 01 (P02) – Louvre Schedule _ Elevations
tm01-BLE-BPC-02-ZZ-SC-A-31 01 (P03) – Internal Doors Schedule _ Elevations tm01-COT-BPC-01-00-DR-A-31 01 (P02) – Folding Partition Details
tm01-BLE-BPC-02-XX-DR-A-24 02 (P03) – Stair Plans _ Sections tm01-BLE-BPC-02-00-DR-A-03 01 (P03) – GA Plan – Ground Floor – Existing
tm01-BLE-BPC-02-00-DR-A-74 01 (P04) – Accessible WC Plan _ Elevations tm01-BLE-BPC-02-00-DR-A-03 02 (P03) – GA Plan – Ground Floor – Proposed
tm01-BLE-BPC-02-00-DR-A-35 01 (P03) – Reflected Ceiling Plan – Existing tm01-BLE-BPC-02-00-DR-A-06 04 (P01) – Fire Strategy – Ground Floor Plan
tm01-BLE-BPC-02-00-DR-A-32 02 (P02) – Curtain Panel Elevations 02 tm01-BLE-BPC-02-00-DR-A-10 01 (P01) – Accessibillity Strategy – Ground Floor
tm01-BLE-BPC-02-00-DR-A-21 01 (P04) – Internal Wall Partition Details tm01-BLE-BPC-02-00-DR-A-32 01 (P04) – Curtain Panel Elevations 01
tm01-BLE-BPC-02-00-DR-A-35 02 (P03) – Reflected Ceiling Plan – Proposed tm01-BLE-BPC-02-00-DR-A-21 01 (P04) – Internal Wall Partition Details
tm01-BLE-BPC-02-XX-DR-A-25 01 (P03) – Lift Plan _ Sections


M&E Drawings

tm01-COT-BPC-XX-XX-DR-E-62-01 [P03] – Electrical Systems Small Power tm01-COT-BPC-XX-XX-DR-E-63-01 [P03] – Electrical Systems Proposed Lighting Layout
tm01-COT-BPC-XX-XX-DR-E-68-01 [P03] – Electrical Systems Security Layout tm01-COT-BPC-XX-XX-DR-E-67-01 [P03] – Electrical Systems Fire Alarm Layout
tm01-COT-BPC-XX-00-DR-M-53-01 [P04] Mechanical Systems Proposed Domestic Water Services Layout tm01-COT-BPC-XX-00-DR-M-56-01 [P03] Mechanical Systems Proposed Heating & Cooling Systems Layout
tm01-COT-BPC-XX-00-DR-M-52-01 [P03] Mechanical Systems Proposed Above Ground Drainage Layout tm01-COT-BPC-XX-00-DR-M-57-02 [P02] Ventilation Systems Layout
tm01-COT-BPC-XX-00-DR-M-57-03 [P02] Mechanical Systems Ventilation Schematic Details tm01-COT-BPC-XX-00-DR-M-57-03 [P01] Mechanical Systems Ventilation Schematic Details
tm01-COT_BPC_XX_00-DR-M-57-01 [P02] Mechanical Systems Ground Floor
tm01-LBB-BPC-XX-00-DR-E-63-01-Electrical Systems Proposed Lighting Layout tm01-LBB-BPC-XX-00-DR-E-67-01-Electrical Systems Fire Alarm Layout
tm01-LBB-BPC-XX-00-DR-E-62-01-Electrical Systems Small Power tm01-LBB-BPC-XX-00-DR-E-68-01-Electrical Systems Security
tm01-LBB-BPC-XX-00-DR-M-56-01 [P02]-Mechanical Systems Heating & Cooling Systems Layout tm01-LBB-BPC-XX-00-DR-M-56-02 [P02]-Mechanical Systems LTHW Heating Schematic Details
tm01-LBB-BPC-XX-00-DR-M-52-01 [P03]-Mechanical Systems Above Ground Drainage & Domestic Wat Systems tm01-LBB-BPC-XX-00-DR-M-57-01 [P02]-Mechanical Systems Ventilation System Layout





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