Project title

New Classroom Bases at Chalkwell Hall Infant School


Site Address

Chalkwell Hall Infant School, London Road, Leigh-on-Sea, Essex



Southend on Sea Borough Council


Instructions to Contractors

Please review all documents referenced below to ensure that you are aware of all works relative to our enquiry to you.  No variation will be considered for want of information that is already currently available or that which can be requested during the tender period.

M&E Contractors:  Notice

Some tender documents contain a specific M&E schedule of works.  Additional M&E works not contained within the M&E schedule of works may also be referred to within the architectural specifications.  Please review all documents to ensure total package inclusion.  No claim for variation during the construction period will be accepted for lack of review of the total trade liability.

Returning your price/quotation/tender

Please price the tender document provided only and submit with your cover letter.  DO NOT reformat the tender documents.

Return your document to on or before the date given in our enquiry to you.

Fixed price labour only contracts (contract secured opportunities)

If you are looking for fixed price building, refurbishment, plumbing trade packages then you must review the document as provided below.  The prices indicated are the rates that we want to place this subcontract element on a fixed price agreement to self employed subcontractors.  You may offer an alternative price for consideration.  All packages are lump sum based upon numbered documents inclusive of overheads, profit, your supervisory costs and subject to deductions as set out within the simplified summary provided below.  Please review the main tender document within the contents below including drawings and contract obligations.  The fixed price offer agreement that we may enter into with you or your company is not transferrable and is the property of Gowlain Building Group Contractors Ltd.  The agreement is copyright Gowlain Building Group 2014.

      Content headings as follows

  • Pre-construction (H&S plans, risk assessments, etc.)
  • Preliminaries (contract terms, warranties, contract duration)
  • Material and workmanship (architects/designers specifications)
  • Updates during tender period (review prior to submission)
  • Schedules of Building work (Bill of Quantities, schedules and specifications)
  • M&E specifications. (Please review all documents to check for M&E items)
  • Structural engineer Specifications
  • Architectural Drawings
  • M&E Drawings
  • Structural Engineer Drawings
  • Videos and Photo’s of site environment (pre tender)
  • Fixed price offer document summary of Labour only fixed price contract
  • Fixed Price offer documents (For review by Self employed subcontractors labour only)

Pre-construction (health and safety plans, risk assessments, etc.)

Preliminaries ( contract terms, warranties, contract durations)

Material and workmanship (architects/designers specifications)

Updates during tender period (review prior to submission)

  • None at present

Schedules of Building work (Bill of Quantities, schedules and specifications)

M&E specifications (Contractor to review all documents to identify independent M&E items)


Operation and Maintenance Manuals Guarantees’, Certificates of completion.

Where your company is required to provide one or more of the above. (This list is not exhaustive).  For the purpose all contracts throughout the UK these elements are classified as being part of the contract works and therefore must be provided by the Contractor in order to fulfil the contractor’s obligation under the contract.  Contract Administrators are entitled and do withhold final account payments and release of retention until such time as this information is provided.   Our enquiries to you therefore are prescribed as follows.  Your company cannot withhold such information as described above pending release of retention, interim or penultimate certificate.  Throughout the construction phase valuation process therefore a sum of £500.00 shall automatically be withheld from your valuations until such time as your company releases the above described information for projects up to £25,000.00 in value.  For projects above £25,000.00 the sum shall be £1000.00 until such time as the information is provided and accepted by the Contract Administrator on behalf of the employer.

Architectural drawings

tm03 external wall details tm03 proposed sections tm03 site access drawing
tm03 existing site survey drawings x 6 tm03 proposed roof plan tm03 rooflights
tm03 ceiling layouts tm03 proposed ground floor layout tm03 foundation and setting out plan
tm03 access wc tm03 proposed elevations tm03 external wll detail
tm03 windows tm03 office elevations tm03 general details all trades drawing 2
tm03 timber cladding detail tm03 internal and external doors tm03 floor finishes
tm03 foundation and setting out plan tm03 general details all trades tm03 site access drawing


M&E Drawings

tm03 Domestic Water Services tm03 above ground drainage


Structural engineer drawings

tm03 structural drawings x 4




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